IMPROVEMENT OF INFORMATION SECURITY AT ENTERPRISES WITH THE HELP OF EFFECTIVE ELECTRONIC DOCUMENT MANAGEMENT SYSTEMS (EDMS)

Abstract

Electronic document management (EDMS) systems play an important role in ensuring the security of the enterprise, as they allow efficient management of documents and information flows, reducing the risks associated with loss or unauthorized access to data. By integrating EDMS with enterprise security policies, organizations can greatly enhance the confidentiality, integrity, and availability of their critical documents and data, reducing the risk of breaches and non-compliance. One of the key aspects of security is privacy protection, which is ensured by encrypting data during transmission and storage, as well as using multi-factor authentication to access the system. Access control is carried out through the separation of user rights, which allows you to limit the ability to view, edit or delete documents according to the roles of employees. In addition, systems ensure the integrity of documents thanks to mechanisms of digital signatures and keeping a log of changes, which makes it impossible to edit or destroy documents without authorization in the system. An important advantage of EDMS is also the improvement of work efficiency due to the automation of processes, but at the same time it is necessary to pay special attention to the security of servers, protection against viruses and external attacks in order to avoid information leaks. The integration of EDMS into the infrastructure of the enterprise significantly increases the overall level of data protection, which contributes to the stability of work and ensuring the long-term preservation of important documentation. EDMS serve as key tools for protecting critical information by facilitating data protection through encryption, access control, and audit logs. If an enterprise is looking to strengthen its security system, understanding the basic functions of an EDMS, such as user authentication, document tracking, and the ability to integrate with existing security protocols, becomes true. In addition to the key security features, EDMS also supports scalability, allowing organizations to easily expand their document management capabilities as they grow. This adaptability ensures that the system remains effective even as the volume of documents and users increases. Furthermore, EDMS can be integrated with other enterprise systems such as ERP, CRM, and HRM, creating a unified platform that enhances both security and operational efficiency. Finally, regular updates and maintenance of EDMS ensure that the system remains resilient against evolving cyber threats, keeping the enterprise’s data secure over time.